Privacy Policy

At Scalar Talent Incorporated (“Scalar Talent,” “we,” “us,” or “our”), we prioritize protecting your personal data and privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data. It applies to individuals who:

1. Use our recruitment and talent management services (the “Services”) on behalf of an organization.
2. Represent organizations engaging with Scalar Talent as clients, partners, or suppliers.
3. Are prospective customers of Scalar Talent or individuals interacting with us in any other capacity.

If your personal data has been collected by a company using Scalar Talent’s Services (e.g., as a prospective candidate), this Privacy Policy does not govern that company’s processing of your personal data. Please refer to the respective company’s privacy policy for information on how they handle your personal data.

When we mention “Scalar Talent,” “we,” or “us,” we refer to Scalar Talent Incorporated, registered at 71 Everette Street, Belleville, Ontario, K8P 3K4, Canada.

1. Personal Data We Process

We process the following categories of personal data, depending on your interaction with us:

• Contact and Identification Data: Name, title, email address, phone number.
• Professional Data: Job title, employer details, and role within the organization.
• Technical Data: IP address, browser type, operating system, device details, and activity on our Services.
• Communication Data: Emails, chats, forms submitted, and any feedback or reviews provided.
• Payment Data: Billing information, payment history, and transaction details.

2. How We Collect Your Personal Data

We may collect your personal data from the following sources:

• Directly from you, when you use our Services, sign up for newsletters, or contact us.
• From your employer or organization, in connection with the Services.
• Publicly available sources, such as LinkedIn or other professional platforms.
• Third-party partners, such as lead generation services.

3. How We Use Your Personal Data

We use your personal data for the following purposes:

Purpose	Categories of Data Used	Legal Basis	Retention Period
Provide the Services and support	Contact, Professional, and Technical Data	Performance of a contract	Duration of contract + 3 years
Marketing and communications	Contact and Communication Data	Legitimate interest	2 years from last contact
Technical maintenance and security	Technical Data	Legitimate interest	1 year from interaction
Event administration	Contact and Communication Data	Legitimate interest	Duration of event + 3 years
Compliance with legal obligations	All categories as applicable	Legal obligation	As required by law

4. Sharing Your Personal Data

We may share your personal data with:

• Service Providers: Third-party providers who assist us in delivering our Services (e.g., IT support, hosting services).
• Business Partners: For joint events or marketing activities.
• Authorities: When required by law or in connection with legal proceedings.
• Acquirers: In the event of a merger, acquisition, or sale of business assets.

5. International Data Transfers

While we strive to process data within Canada, some of our partners and service providers may be located outside the country. When transferring personal data internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your data in compliance with applicable laws.

6. Your Rights

You have the following rights concerning your personal data:

• Right to Access: Request a copy of your personal data and details on how it is processed.
• Right to Rectification: Correct inaccurate or incomplete personal data.
• Right to Deletion: Request deletion of your personal data, subject to legal obligations.
• Right to Object: Object to the processing of your personal data for specific purposes.
• Right to Restriction: Request restricted processing under certain conditions.
• Right to Data Portability: Obtain a copy of your data in a machine-readable format.
• Right to Withdraw Consent: Withdraw your consent where processing is based on consent.
• Right to Lodge a Complaint: File a complaint with a data protection authority if you believe your rights are violated.

To exercise these rights, please contact us at [insert contact email].

7. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage, and deliver tailored content. For more details, see our [Cookie Policy].

8. Data Security

We implement robust technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.

9. Updates to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. The updated version will be posted on our website with the effective date at the top.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Scalar Talent Incorporated
71 Everette Street
Belleville, Ontario
K8P 3K4, Canada